Four Key Benefits of a Position Control System

By Brett Derricott

As organizations strive for operational excellence and strategic workforce management, implementing a position control system is a crucial step. From enhancing workforce planning and optimizing resource allocation to improving collaboration and streamlining processes, a position control system can be impactful.

In our efforts to create great workplaces, we rightfully focus on our people. But the world’s best-run organizations understand that positions are the true infrastructure of an organization. By focusing on effective position control, these organizations create a foundation upon which they can then more effectively attract and retain the key people upon whom their success depends.

Here are four key benefits you’ll experience when you implement a position control (AKA position management) system:

1. Increased Organizational Efficiency and Productivity

  • By providing a centralized, single source of truth for position information, organizations are able to plan and strategize more efficiently and more effectively.
  • Implementing a position control system greatly reduces administrative burden by automating position-related processes, such as position creation, modification, and related approval workflows.
  • Using a true position control system enables business leaders, HR teams, and managers to access real-time data, streamlining collaboration and improving overall productivity in a way that spreadsheets simply cannot match.

2. Streamlined Recruitment and Onboarding Processes

  • With a position control system, organizations can establish clear position descriptions and requirements, streamlining the recruitment and candidate selection process.
  • Positions and job requisitions are perfectly synced which prevents inaccurate data and statistics, and eliminates time wasted trying to manually reconcile data between HR and recruiting systems.
  • During new hire onboarding, the system ensures that new hires are assigned to the correct positions, with defined roles and responsibilities, ensuring a smoother integration into the organization.

3. Enhanced Workforce Planning and Management

  • HR position control systems provide accurate and up-to-date information about positions within the organization, including job titles, responsibilities, and reporting structures.
  • With this information readily available, organizations can effectively plan and manage their workforce by aligning positions with strategic objectives and ensuring optimal staffing levels.
  • With all positions properly defined, a position control system helps with identifying skill gaps, succession planning, and workforce optimization, enabling organizations to make informed decisions about recruitment, promotions, and talent development.

4. Improved Budgeting and Financial Control

  • Position control systems enable organizations to assign and track budgets on a per-position basis, including tracking allocations and funding sources.
  • By accurately associating costs with positions, organizations can more effectively create headcount plans that incorporate existing personnel data alongside new positions. This includes more than salary, bonus, etc. Leading organizations recognize and track overhead costs (benefits, insurance, etc.) that contribute to the Total Cost of Employment.
  • The ability to model various scenarios prevents overspending by providing visibility into the financial impact of hiring decisions, promotions, and organizational changes, allowing for better cost control and financial planning.

Implementing a position control system empowers organizations to optimize their workforce and financial resources. It leads to improved decision-making, streamlined processes, and better alignment between organizational objectives and personnel management.